Position Title: Director of Philanthropy (1-year Temporary)

Reports To: Chief Executive Officer

Pay Grid: $25/hour (Part-Time 20 hours)

Department: Association Services

Our Culture:

YMCA of Medicine Hat strives to integrate our commitment to diversity and social inclusion in all that we do. We believe that strong leadership is created through the sharing of diverse experiences and perspectives. We actively seek candidates who embody these principles and who reflect the many dimensions of the communities we serve. We are a charitable organization that provides health and fitness opportunities, employment services, licensed childcare, and various community programs in Medicine Hat, Redcliff, and Brooks. When you work at the YMCA, you’ll play an important part in building strong, thriving communities while positively impacting people’s lives. Join our team at the Y, a place where everyone belongs — including you!

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day, demonstrating our values in action.

We do the right thing.

We are caring, respectful, honest, and responsible in all that we do.

We put people first.

We believe in each other – honouring our strengths, diversity, perspectives, and passions.

We keep our promises.

We do what we say we will do.

We lead by example.

We are courageous, speaking with conviction and always willing to listen and collaborate.

What qualifications are we looking for?

At the YMCA of Medicine Hat, we strive to ensure our employees are a good fit based on their strengths, interests, and future goals.

The successful candidate will have the following:

Education/Certifications/Credentials/Professional Registration

· Post-secondary diploma or degree in a relevant discipline

· Previous experience in funds development in a non-profit or charitable environment

· A combination of education and experience may be considered

· Standard First Aid, CPR-Level C

· Evidence of a clear Police Information Check (with Vulnerable Sector Search if applicable), within the last six months

· Must have a valid driver’s license with a class 07 automobile insurance coverage business use (or pleasure with occasional business use) and a minimum of $2,000,000 in liability coverage

Knowledge & Skills

· Extroverted personality and love of connecting with people and building relationships

· Proficiency in the use of a Windows based database as well as Microsoft Teams, Word, Excel, PowerPoint, and Outlook

· Working knowledge of CRA legislation and regulations related to fund development activities

· Knowledge about a wide variety of fundraising techniques and ethical considerations

· Strong interpersonal and communication skills

· Ability to take initiative, work independently when needed, keep organized, and achieve fundraising targets.

What does this role look like at the YMCA of Medicine Hat?

Reporting to the CEO, the Director of Philanthropy is responsible for leading the Association’s annual funds development campaign, ensuring targets are met. This temporary contract position, covering a leave of absence, is ideal for a people person who loves to share the YMCA’s impact with new people and prospective donors. The role is highly relationship-based and involves extensive networking and connecting throughout the community.

The responsibilities and duties of this role will include but is not limited to:

Customer Service

· Interaction with donors/sponsors, volunteers, members, employees, and the public at large

· Respond to phone calls/emails within 24 business hours

YMCA Values

· Demonstrate and promote a personal understanding of and appreciation for the mission, vision, and values of the YMCA and its programs and services

· Demonstrates appropriate behaviors in line with our Mission, Vision and Values as reflected in our YMCA competencies; takes a member focused approach to increase their understanding of programs offered across the Association.

Teamwork

· Work effectively within the Association Services team, contributing to their overall success by: 

o Leading the YMCA’s annual campaign, ensuring targets are met 

o Supporting event planning committees with funds development functions (e.g., sponsorships, donations)

o Promoting and participating in YMCA events 

o Participate in workplace committees, as required

o Contributing to a positive and healthy workplace culture 

o Demonstrating the ability to initiate and model positive change

· Work with CEO and Communication and Marketing team to rebrand the

annual campaign

· Work with Communication and Marketing team regarding funds development related promotion, assets, and media communication

· Promote employee donations through payroll deductions, meeting established targets

· Work closely with the Membership Services team to ensure staff are trained and comfortable asking members to sign up for recurring donations.

· Work closely with the Membership Services, People & Culture, and Finance teams to ensure all donations are accurately recorded

· Cultivate a culture of philanthropy within the YMCA of Medicine Hat

SAM Standards

· Achieve all quality standards and targets established under YMCA best practices and the YMCA’s SAM 2.1 program

· General cleaning as required around the facility

· Ensuring all staff are aware of SAM 2.1 standards, and work with them to create a culture of excellence in adherence to guidelines and expectations outlined by the SAM 2.1 manual

Interpersonal/Communication Skills

· Communicate effectively with coworkers, supervisors, managers, and the senior leadership team

· Ensure workplace conflicts are resolved quickly, following YMCA policies and procedures

· Respond to all calls and emails within 24 business hours

· Cultivate and nurture relationships with existing individual and corporate donors, gifts and sponsorships

· Identify prospective individual and corporate donors and cultivate relationships with them

· Act as the liaison with existing Heritage Club members to ensure an ongoing positive relationship with the YMCA so they remain enthusiastic about the benefits of their membership in the Heritage Club

· Demonstrated ability to develop and maintain effective working relationships with internal stakeholders at all levels and with external partners

· Work with CEO to develop positive community relations and seek opportunities for speaking engagements about the YMCA of Medicine Hat to promote philanthropy

· Network and build relationships with employers in the community with the goal of having them participate in the YMCA’s employment programs

Quality of Work

· Provide regular reports describing the position’s work/philanthropy efforts, as directed by the CEO

· Maintain and update philanthropy files/database using Association software to accurately track donations and receipting

· Coordinate and manage the Heritage (endowment) Club to ensure that targets for new members are achieved annually

· Work with the Community Foundation of Southeastern Alberta and the YMCA of Medicine Hat CEO in matters related to the Heritage Club Endowment Fund

· Coordinate and seek out sponsorships for Association fundraising events; this position is the main point of contact for all sponsorships, regardless of the type of event

· Coordinate the annual campaign to ensure fundraising targets are met each year

· Promptly issue charitable donation tax receipts for eligible donations

· Consistently follow gift acknowledgement process that includes appropriate donor recognition in accordance with YMCA of Medicine Hat policy.

· Act as point of contact and lead for any third party fundraising initiatives

· Act as point of contact for any requests to support local charities and non profits with gift certificates or gifts-in-kind

· Act as liaison with the North American YMCA Development Organization (NAYDO) and stay up-to-date on their activities

· Participate in provincial and/or national YMCA Communities of Practice related to funds development

· Attend various meetings and/or community events to represent the YMCA, as required by the CEO

Compliance with Legislation and YMCA Policies and Procedures

· Adherence to the following at all times:

· YMCA Child Protection and Operational Polices and Procedures

· Public health and safety regulations

· Occupational Health and Safety

· CRA regulations related to charitable donations and tax receipts

· PIPA and/or FOIP (as applicable)

Work Environment and Physical Demands

· Shared office space, located on the main floor.

· Stairs to the basement, as needed to access storage, additional washrooms, and future staff room.

· Sitting/standing at a desk and using a computer for most of the day

· Travel to other YMCA of Medicine Hat facilities or meeting locations as regular part of duties (driver’s license and vehicle required)

· From time to time, may need to lift boxes of files weighing up to 20 lbs.

· May be exposed to all weather conditions when walking outside to/from vehicle.

· May be exposed to all weather conditions when using a vehicle for occasional business purposes (e.g., dropping a parcel off at the post office).

Please Apply: 

With a cover letter, resume, and 3 references (email addresses and phone numbers) who can attest to your character and previous work and/or volunteer performance.    

Please send application packages to:   

Sharon Hayward, Chief Executive Officer

YMCA of Medicine Hat

525 2nd Street SE

sharon.hayward@medicinehatymca.ca