Position Title: People & Culture Assistant

Reports To: Manager of People and Culture

Pay Grid: $18.00/hr. (Part-Time 20 hours)

Department: Association Services

Our Culture:

YMCA of Medicine Hat strives to integrate our commitment to diversity and social inclusion in all that we do. We believe that strong leadership is created through the sharing of diverse experiences and perspectives. We actively seek candidates who embody these principles and who reflect the many dimensions of the communities we serve. We are a charitable organization that provides health and fitness opportunities, employment services, licensed childcare, and various community programs in Medicine Hat, Redcliff, and Brooks. When you work at the YMCA, you’ll play an important part in building strong, thriving communities while positively impacting people’s lives. Join our team at the Y, a place where everyone belongs — including you!

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day, demonstrating our values in action.

We do the right thing.

We are caring, respectful, honest, and responsible in all that we do.

We put people first.

We believe in each other – honouring our strengths, diversity, perspectives, and passions.

We keep our promises.

We do what we say we will do.

We lead by example.

We are courageous, speaking with conviction and always willing to listen and collaborate.

What qualifications are we looking for?

At the YMCA of Medicine Hat, we strive to ensure our employees are a good fit based on their strengths, interests, and future goals.

The successful candidate will have the following:

Education/Certifications/Credentials/Professional Registration

· Office Administration Diploma

· Minimum 2 years of experience with strong technical skills required; experience working in a not-for-profit or charitable organization

· Standard First Aid, CPR-Level C

· Evidence of a clear Police Information Check (with Vulnerable Sector Search if applicable), within the last six months

Knowledge & Skills

· Knowledge of various payroll software; previous experience with Great Plains and Avanti would be an asset.

· Ability to manage the integration of multiple software systems, including Excel spreadsheets.

· Excellent communication skills that facilitate working effectively with individuals from all levels of the organization

· Highly organized team-player with great attention to detail and accuracy.

· Excellent time management skills

· Quick learner with a good work ethic

· Positive attitude and ability to achieve results while maintaining strong relationships with colleagues

· Previous experience with data processing and entry

· Fluent in MS Office Suite

What does this role look like at the YMCA of Medicine Hat?

Reporting to the Manager of People and Culture the People & Culture Assistant is responsible for assisting with Payroll and HR duties and administrative tasks.

The responsibilities and duties of this role will include but is not limited to:

Customer Service

· Respond to phone calls/emails within 24 business hours.

· When responding to the office doorbell, greet visitors professionally and courteously.

· Interaction with volunteers, members, employees, and the public at large.

YMCA Values

· Demonstrate knowledge and promote a personal understanding of and appreciation for the mission, vision, and values of the YMCA and its programs and services.

Teamwork

· Work effectively within the Association Services team, contributing to its overall success by:

- Promoting the YMCA’s annual Strong Kids Campaign

- Promoting and/or attending YMCA events

- Contributing to a positive and healthy workplace culture

- Other duties to assist the team, as assigned.

SAM Standards

· Achieve all quality standards and targets established under YMCA best practices and the YMCA’s SAM 2.1 program

· General cleaning as required around the facility

· Light office cleaning and organization of area

Interpersonal/Communication Skills

· Communicate effectively with coworkers, supervisors, managers, and the senior leadership team.

· Ensure workplace conflicts are resolved quickly, following YMCA policies and procedures.

Quality of Work

· Meet all task deadlines associated with the month-end payroll and accounting cycle.

· Scanning to aid in moving to a paperless environment.

· Assist with decentralized HR processes such as onboarding packages, preparing employment contracts, job postings, etc.

· Use of Adobe/DocuSign to make various PDFs, gain electronic signatures, etc.

· Assist with document formatting/Creation

· Digital and paper tracking/filing, with ongoing maintenance of filing systems

· Database creation and/or data entry

· Assist and support with payroll functions, and complete payroll cycle as needed

· Complete payroll reconciliations

· Other administrative duties as required

Compliance with Legislation and YMCA Policies and Procedures

· Adherence to the following at all times:

o YMCA Child Protection, YMCA Operational Policies and Procedures, Occupational Health and Safety standards, and Employment Standards

o Occupational Health and Safety standards.

o Ensure work is consistent with Generally Accepting Accounting Principles for non-profit/charitable organizations.

Work Environment and Physical Demands

· Shared office space, located on the main floor

· Stairs to the basement, as needed to access storage, additional washrooms, and staff room

· Sitting at a desk and using a computer for most of the day

· From time to time, may need to lift boxes of files weighing up to 20 lbs

· May be exposed to all weather conditions when walking outside to/from bank

Please Apply: 

With a cover letter, resume, and 3 references (email addresses and phone numbers) who can attest to your character and previous work and/or volunteer performance.    

Please send application packages to:   

Alaina Snider, Manager of People and Culture

YMCA of Medicine Hat

525 2nd Street SE

Medicine Hat, AB T1A 0C5

Alaina.Snider@medicinehatymca.ca