About the Role

Are you someone who values flexibility and autonomy in their work schedule. This role is perfect for someone who thrives in a dynamic environment and wants the freedom to balance professional responsibilities with personal priorities. CORE Association is seeking a detail-oriented and proactive Facilities Coordinator to oversee the maintenance, safety, and smooth operation of all CORE-owned properties. Reporting to the Executive Director, this role manages facility maintenance, contractor coordination, annual inspections, and compliance with regulatory standards.

Key Responsibilities

Facility Management & Maintenance

• Enter and maintain records of assets, maintenance, repairs, and work orders in the facilities database “ClickMaint.”
• Prioritize and assign work orders in a cost-effective manner.
• Monitor contractor work and ensure compliance with WCB and quality standards.
• Conduct yearly inspections of CORE-owned residences.
• Maintain facility standards required by regulatory authorities.
• Assist with maintenance and janitorial of the Main Building
• Coordinate annual inspections such as fire alarm systems and lifts for all CORE Facilities.
• Coordinate building use by external groups.

Financial & Operational Duties

• Obtain quotes for equipment, service agreements, and maintenance work.
• Provide recommendations to the Executive Director for expenses outside of the approved budget.
• Prepare and maintain forecasts of facility-related capital expenditures (excluding computer/office equipment).
• Maintain positive working relationships with contractors and vendors.
• Work effectively in a collaborative, team-oriented environment.

Qualifications

• Degree or diploma in a related field with progressive experience at a middle-management or administrative level.
• Valid class five driver’s license and access to vehicle for all shifts with at least one-million-dollar liability and the ability to transfer individuals.
• Police Information Check with Vulnerable Sector screening.
• Strong written and verbal communication skills.
• Proficient computer skills, including Microsoft 365 (SharePoint and Excel), reporting tools and finance/budget management databases. Experience with “ClickMaint” would be an asset.
• Strong internet research skills.
• Knowledge of community resources.
• Only those selected for interviews will be contacted. Thank you for applying for this position.

After three months of employment the candidate would be eligible for Health, Dental, Life Insurance, Short and Long Term Disability, Paid Sick time and a Health Spending Account. Other benefits would be paid Mileage, Paid Vacation, Employee and Family Assistance Program and bursary opportunities for continuation of education in a related area.

Apply at www.coreassociation.ca (Careers Section)