Title: Philanthropy Coordinator  

Job Status: Full 38.75 hours per week   

Position Overview 

The Philanthropy Coordinator will report to the Executive Director and be responsible for the identification, cultivation, personal solicitation and stewardship of a portfolio of donors and prospects.  Working with the Foundation team, an array of volunteers and clinical staff, the Philanthropy Coordinator will forge and foster relationships with key supporters.  

Major Responsibilities 

1. Major Gift program 

2. Recognition and Stewardship program 

3. Planned Giving program 

4. Capital Campaigns  

Specific Duties 

 MAJOR GIFT PROGRAM 

• Develop and execute strategies and tactics to identify, qualify, cultivate, solicit (preferably face to face), and steward gifts ($10,000 and up) from individuals, foundations, and small/medium businesses. This includes initiating contact with potential donors with a goal of soliciting and closing gifts within an appropriate timeframe. 

• Actively manage a diverse portfolio of 100-125 major gift donors/prospects and develop strategic fundraising tactics to secure ongoing annual support, cultivate future major gifts, and identify planned giving potential and interest. 

• Understand the needs, passions, and interests of major donors and prospects while being knowledgeable of legislation impacting charitable giving, personal assets, and estates. 

• Use a strategic form of moves management to implement comprehensive, individual plans for identifying, assessing, qualifying, cultivating, soliciting and stewarding gifts from individuals, corporations, and foundations to meet fundraising goals 

• Work with the Executive Director and selected volunteers in moving top prospects through the donor cycle. This could involve the preparation of strategies, briefing notes and proposals 

• Work collaboratively and strategically with all members of the Foundation staff, fundraising volunteers, physicians and other hospital personnel to achieve goals 

• Develop a thorough understanding of the redevelopment, research, educational, clinical and financial needs and goals for approved hospital fundraising projects 

• Assist in other duties as required in furthering the goals of the Major Gifts team and the Foundation 

• Manage and build relationships with AHS management and frontline staff in an effort to understand hospital needs and ongoing improvements 

• Manage and maintain multiyear giving opportunities  

• Act as the donr and broker point of contact for gifts of shares 

RECOGNITION AND STEWARDSHIP PROGRAM  

• Within their overall portfolio, maintain a stewardship portfolio, ensuring that donors receive personalized correspondence, reports and updates in a timely and professional manner. 

• Lead, support and maintain the Foundation’s recognition program. 

• Identify and implement opportunities for donor recognition, stewardship, and appreciation 

• Identify opportunities to network with donors and prospects and engage members of the staff and board as appropriate to make the most of those opportunities 

• Maintain consistent quality communications with donors in coordination with the Executive Director, other staff, and the Board 

PLANNED GIVING PROGRAM 

• Oversee the successful planning and execution of the Foundation’s planned giving program 

• Ensure quality communication and engagement with donors 

• Ensure specialized recognition and stewardship is maintained on a regular basis.  

• Manage and build relationships with prospective donors and existing donors 

• Contribute to the development and implementation of a comprehensive operational plan and budget. 

• Develop cultivation strategies for prospects, engage staff, Board, or other organizational supporters as appropriate 

• Plan and organize a community conversation with donors about planned giving.  

CAPITAL CAMPAIGNS 

• Help implement the campaign plan including special fundraising strategies, initiatives, and appeals to meet campaign goals;  

•  Ensure that proposals, solicitation materials, and other campaign materials are prepared and submitted in a timely and accurate fashion to campaign volunteers;  

• Develop and organize an endowment and naming program.  

• Help prep volunteers and staff for solicitation calls, including preparing donor packets;  

• Encourage and support volunteers on a timely and ongoing basis;  

• Create a standard prospect profile to be used when a volunteer is going out on a call;  

• Schedule Campaign Steering Committee meetings;  

• Develop and manage a campaign dashboard that tracks major campaign data  

• Ensure ongoing communication with Campaign Steering Committee leadership and staff so that campaign updates and reporting are consistent, accurate, and timely; and  

• Assist with specific fundraising and cultivation events as part of the phases of the Campaign 

ADMINISTRATION 

• Responsible for maintaining accurate and up to date records of donors, supporters and prospects in the database. 

• Use the database independently.  

DATE REVISED: May 2024 

Submit resume with cover letter to Heather Bach at heather.bach@ahs.ca